Objectives for a scaled-down Emergency Preparedness Expo in our stake in the spring of 2016

Email sent to Trent and Cheryl Westover, who will head up our stake's Emergency Preparedness Expo in 2016:

Thanks so much for this email. I agree, the buzz won’t last into next year unless there is some shaking. 

A few days after our meeting, I asked Pres Hansen to get with you and Bro Yates to draft a one-page overview or plan for a one-day, scaled down Expo next spring. I’m sure they were planning to meet with you soon.

I think I expressed to everyone the night we met that there’s no purpose in an expo unless our objective is to draw the community to us. An expo, in my opinion, is not the best way to prepare the members. Working through priesthood channels is the most effective and efficient way to prepare members. This is something we should discuss another day, but it’s important.

In the meantime, I would like to ask us to move forward with a one-day event next spring, scaled down but still sizable enough to draw the community to our stake center…providing an event for members to invite their neighbors and friends.

Objectives

Thanks so much for your willingness to head this up and provide an opportunity for us to: (1) sustain our “reputation” in the community as a church that serves as a resource for the community on emergency preparedness; (2) create an image that we care deeply about our neighbors and friends, not just “our own”; and (3) provide members a non-religious event in our stake center to which they can invite their neighbors and friends.

I would appreciate you focusing around the above 3 objectives as you prepare this one-page overview or plan (I’m open to others, if anyone has any ideas). Please be careful that we not burden wards. True, we will use members from all wards, but we want to be careful that we don’t just dump a part of the expo on the ward leadership. Rather please consider creating an ad hoc committee made up of members from throughout the stake and ultimately tasking them with drawing others from throughout the stake onto their respective committees.

So that’s what we’re looking for in a one-page overview or plan: (1) objectives, (2) organization ad leadership, (3) overview of what will happen on that day and (4) how to draw the community to this event. Feel free to modify your plan in any direction you want, but those 4 elements seem, to me, the most obvious key elements of a plan for this type of event.

Is there a chance we can have a one-page plan in place by early or mid August?